It will allow the application of predictive and preventive maintenance programs generating a reduction in operating costs that improves the competitiveness of the company. Cost cutting implies the reduction of unplanned downtime, the more rational management of human capital, the ordered purchase of spare parts and the extension of the useful life of these goods.

All maintenance activities will be registered to generate objective information and thus allow management control through the analysis of the history of interventions in teams.

In addition, the system is adapted to current ISO 9000 quality procedures.



  • It allows you to keep an orderly track of each of the goods (vehicles, machines and tools) that the company has.
  • This system eliminates management routines of goods through time-consuming, operator-driven, manual records that in turn make it difficult to make decisions.
  • A data sheet for each good subject to maintenance is kept with detailed documentation to facilitate its maintenance.
  • It will be possible to schedule predictive and preventive activities in the maintenance area. Over time, this action results in a reduction in emergency corrective maintenance, eliminating unforeseen downtime that generates unnecessary costs due to the disruption of the service of goods, performing emergency repairs, purchases of emergency spare parts and overtime.
  • It will improve decision making by having more information. The person in charge will have a control panel for all the goods (vehicles, machines and tools), thus optimizing their control with great ease.
  • It will be linked to the current ERP Administrative Management System that the company has.
  • This new system will be based on three pillars within a process of continuous improvement: Planning, Execution and Control.


  • It allows assembling the Inventory of Goods to which technical data and images can be associated. Here the scheduling of preventive maintenance, scheduled corrective maintenance and alarms are made.

  • Preventive Maintenance
  • - It allows the revision of each good on a scheduled basis with the objective of maintaining the Machinery and Tools fleet in optimal operating conditions.
    - The preventive maintenance contains tasks to be carried out on a good according to a specific unit of measure depending on the Good (time, km, etc).
    - Each maintenance will consist of Affected Good, Maintenance Description, person in charge, Frequency, Tasks to be performed to carry out the maintenance, labor force and materials needed.
    - Examples of preventive maintenance: Front Wheel Control, Tire Change, Tire Rotation.

  • Corrective Maintenance:
  • - The difference with the preventive activities is that they are unforeseen damages.
    First, the damage is resolved and then the maintenance performed on the Good is recorded.
    - Repairs made to goods are recorded.
    - A form must be completed describing the work performed, material inputs and labor involved in the good.

  • Alarms
  • - It allows controlling the execution of a specific work on a good.
    - The difference with a preventive treatment is that the Alarm is not a programmed task but it happens unexpectedly (for example 'Broken Rearview Mirror'). Then you can register an alarm to solve the problem.
    - This alarm will appear on the command board.
    - It has a due time.
    - An alarm can also be used to program scheduled corrective maintenance on a machine that cannot be stopped regularly. In this case, you can set a Shutdown alarm programmed for the machine to perform maintenance tasks.
    - For example, the mirror broke on a vehicle and we need to change it. Green: Future Fulfillment. Yellow: Current Fulfillment Red: Overdue.


  • - The main objective is to provide the person in charge with summary information on the state of the goods, preventive treatments to be carried out and alerts on overdue maintenance. In this way the user keeps under control all the goods of the company. You only need to focus on this board and act accordingly by 'triggering' the actions that the board indicates.
    - In this board, all the Goods affected to preventive maintenance and their alarms will be shown. You will visualize the goods, preventive treatments affected to the good, next date of execution, traffic light indicating the state of criticality of the Preventive maintenance or Alarm (Red: Overdue, you have to carry it out, the rest is under control, Green: Before Expiration, Yellow: Within Expiration).
    - The person in charge may issue a report of all goods requiring maintenance.
    - It will be possible to print for each maintenance a detailed document of the tasks to be carried out, changes to be made, checks, necessary materials and necessary labor force.
    - The tasks to be performed for each maintenance will be offered in the form of a check list so that the person in charge will indicate the tasks that he/she performed and did not perform.

  • Display of alerts:
  • - Printing of Agenda with tasks to perform.
    - The execution of each maintenance will be completed in a very simple way allowing also to record information of the costs incurred in the operation. Photos, plans, sketches, etc. can be associated with maintenance to provide more information.
    - The system records the history generated by the executions of the maintenance on each of the Goods.


  • The control function is powered by various analyses carried out on the history of each good: Cost analysis and statistical analysis that help decision-making such as deciding to buy a new good instead of an obsolete one or to hire a third party service because it is considered more efficient, etc..

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